The Email Screen

To, Name, and Subject fields Email Utilities panel Message Creating HTML emails (with pictures and formatting) Currently attached files Attach a file button Email Group (Cc) button Email Group (Bcc) button Email buttons

To, Name, and Subject fields If a constituent has an email address in their record then it is automatically entered in the 'To:' box.   The email will appear to the receiver as being sent to their name rather than an address, as reflected in the Name field.   If a voter's record includes a Familiar Name then the email will appear addressed to that name. Double clicking the Name field will toggle between several forms of the person's name varying in formality.   A 'Subject:' is suggested for the email but it can be changed.     Top: The Email screen    Email Utilities panel The Email Utilities panel is multifunctional.   As HTML Toggles the format that the email will be sent in between; plain text and HTML Priority Toggles the priority of this email through; Low, Normal, and High Not Logging Toggles the 'Log to Outlook' feature between 'Logging and Not Logging When Logging is true, emails sent by MrDistrict create an entry in the user's Outlook Journal. Send using Outlook Sends the current email to the user's Outlook Outbox to be sent the next time the user does a 'Send and Receive'. HTML Editor Opens MrDistrict's HTML Editor, which is a WYSIWYG editor that can also edit HTML source code. WYSIWYG (pronounced 'wizzy wig') means that the user can create HTML (using a 'word processor-like' interface) without having to actually write the HTML code.   Top: The Email Screen    Message If this email was created by clicking the 'Email it' button from the Notes screen then the 'Message:' section may contain the textual content of the note. If you chose to also attach the Note then the RTF version (with pictures and formatting) of the Note could be included as an attachment.   This message box does not always reflect how the message will look to your recipients. If the 'As HTML' tag is visible on the Email Utilities panel then this box shows the HTML source code of the message. If that is the case, then to view what the message will look like to your recipients click the 'HTML Editor' tag on the Email Utilities panel. That will open the Email in the HTML Editor and you can see how the message will appear to your recipients when being sent as HTML.   If the 'As Text' tag is visible on the Email Utilities panel then the Message is just text with no special formatting (HTML content) and therefore will reflect exactly what your recipient will see.   Top: The Email screen    Currently attached files Shows the files currently attached to this email. To attach more files to this email, click the ellipsis (three dots) to the right of the 'Attach:' textbox. A file dialog box will appear from which you can locate and choose a file to attach.     Top: The Email screen    Attach a file button To attach a file to this email, click the ellipsis (three dots) to the right of the 'Attach:' textbox. A file dialog box will appear from which you can locate and choose a file to attach.     Top: The Email screen    Email Group (Cc) button Clicking this button will cause a carbon copy of this email to be sent to any constituent in the currently defined set of records who has an email address listed. This can be used to email groups such as 'Volunteers' or any defined set of records created by Advanced Find, Instant Access, filtering, Groups, or a combination thereof.   The Cc'd addresses will be sent as multiple emails based on limiting the length of the multiple addresses to 253 characters. This should stop your ISP from focusing on you as a possible 'spammer'. Multiple addresses will be visible to receivers of Cc'd emails.       Top: The Email screen    Email Group (Bcc) button Clicking this button will cause a blind carbon copy of this email to be sent to any constituent in the currently defined set of records who has an email address listed. This can be used to email groups such as 'Volunteers' or any defined set of records created by Advanced Find, Instant Access, filtering, Groups, or a combination thereof.   The Bcc'd addresses will be sent as multiple emails based on limiting the length of the multiple addresses to 253 characters. This should stop your ISP from focusing on you as a possible 'spammer'. Multiple addresses will not be visible to receivers of Bcc'd emails.       Top: The Email screen    Email buttons Send Now If your email settings are configured properly, clicking this button sends the email. To learn about configuring your email settings click here New Email Clicking this button creates a new email. All changes to the previous email are lost Close Email Clicking this button closes the email screen and you are sent to the screen which was open when you called up the Email screen.   Top: The Email screen